All Collections
How to Add and Manage Seasons
How to Add and Manage Seasons

Arrange your products, sales and production into seasons

Brenda Beckham avatar
Written by Brenda Beckham
Updated over a week ago

In Uphance all products, sales and production orders are assigned a season. For example, you can create a winter season and assign products like jackets, scarf, etc. to it.

Seasons aren't set in stone, meaning you can always switch a product's season.

Every product you add to Uphance must be assigned a season. If you don't, the system will throw up an error.

For year-round products that aren't seasonal, you can create a generic season and assign them to it.

How to Add Seasons

To add a season to your account, navigate to Settings >> Seasons. Create the season by entering a name and a description (optional).

Once the season has been created, you can tweak the settings by hiding it, showing it in your B2B Platform, limiting sale quantity, etc.

How to Assign Multiple Seasons to A Product

Once you've created a season, you can begin assigning products to it. Interestingly, you can assign as many seasons as you want to a product.

To do so, open the product you have in mind, and assign the seasons you want to it it as illustrated below:

A few things to note about assigning products to multiple seasons:

  • You can carry products across multiple seasons easily

  • You don't have to set the SKU numbers, EAN, or UPCs when you push a product to another season

  • It's easy to retire product variations in new seasons or add a new one

  • When you move a product to another season, it won't be affected on whatever marketplace or eCommerce portal (Shopify, WooCommerce, etc.) where you listed it

How to Merge a Product With Duplicates in Multiple Seasons

You may have products that are exactly the same in multiple seasons (same product identifier). This can happen if you offered a product in the previous year's collection and are still offering it in the current year's collection.

After a few years, you may decide you want to consolidate all of these into one product so you have fewer products to manage. The good news is that Uphance will allow you to do this while still retaining your color variances, sales order history, inventories, etc.

Note: Before merging two products, we recommend you take a snapshot of your product tabs so that you can validate the merge worked correctly, especially if this is your first merge as this will help build your confidence.
Here are the steps to performing a merge action:

  • Step 1: Locate the product with a duplicate in another season you wish to merge.

  • Step 2: Select the version you wish to retain

  • Step 3: Select all the duplicates you wish to merge into the main product

  • Step 4: Hit the merge button

Once completed, the only active product will be the one you retained.

Hiding a Season

When you hide a season, it means you can't assign any product to it as it won't be visible anymore. If you've assigned products to it already, those products will be hidden as well.

To hide a season:

  1. Navigate to Settings

  2. Select Seasons

  3. Click on the edit icon (pencil) at the end of the row of the Season you want to hide

  4. Click the Hidden checkbox

  5. Scroll down and click the Update button.

You can unhide it at any time by deselecting the box.

In this example, the Lufema season has been hidden and so won't show up in the All Seasons filter.

If you choose to show your seasons on your B2B Platform, it implies they will be visible to B2B buyers who visit your platfrom.

Additional Season Settings

Limiting Sale Quantities

This is where you regulate how products assigned to a season are picked for sales orders. Setting it to None means you can create a sales order for that product even if it is out of stock or unavailable.

But if set to Stock, it means sales can only be created if the product is in stock. The same applies to Available.

Grant Access to All Buyers

If you enable this feature, it means all buyers in your B2B platform can access products assigned to that season.

Email Buyers

This allows you to automatically email your buyers when you add a new product to a particular season.

However, this feature is only available when you enable Show in B2B Platform.

Once you are done, scroll down a bit and Update the season.

Did this answer your question?