Managing WooCommerce Inventory
Manage your stockroom inventories and customer orders
Brenda Beckham avatar
Written by Brenda Beckham
Updated over a week ago

Available to sell from stock

As you work within your Uphance account, inventory levels are constantly monitored and any changes are immediately synced to your WooCommerce account.

In Uphance, your excess inventory (not destined for any wholesale customer) is known as your "available" inventory. You can view these levels on the Available by SKU Report page.

Because "available" includes pending production (stock that you haven't yet received from your manufacturer), Uphance keeps track of an additional level, "available from stock" which doesn't include this pending production. This is the quantity you can immediately send to your online customers. You can view currently "available to sell from stock" levels on the Available from stock by SKU (available from stock) report page.

Essentially, the Available field shown on the Product's SKU tab is a calculated value. Available takes the Stock, adds in the Awaiting and subtracts the Committed. (Available= Stock + Awaiting - Committed).  

The Available from Stock field shown on the SKU tab is also a calculated value. Available from Stock takes the Stock and subtracts the Committed.  (Available from Stock = Stock - Committed).  

Alternatively, by editing your WooCommerce integration settings, Uphance lets you sync your entire in-stock quantities to WooCommerce. You may want to do this if you want to prioritize online orders over your wholesale order book. When you sell in this way, you may need to cancel or reduce quantities from wholesale orders before they are shipped. When you create pick tickets for wholesale orders, Uphance will tell you what is available in your inventory.

Incoming online orders

Uphance watches for new orders on your WooCommerce store and immediately adjusts inventory downwards for ordered products. Your "in stock" inventory levels in Uphance will reduce and consequently the "available to sell from stock" level will also reduce.

You'll also be able to see a "WooCommerce Order" grouped inventory adjustment on the Update Inventory page, as well as individual (SKU level) adjustments in the inventory change log.

Your WooCommerce Integrations Settings page also shows Activity:

Your applied stock operations are shown:

And, for those orders where the stock operations have not been applied, those orders are shown as well.  From these orders, you can apply the stock adjustment by clicking the Apply button in the top right corner:

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