How to Set Up and Use Drops
Christopher Ike avatar
Written by Christopher Ike
Updated over a week ago

Table of content:

Uphance ERP system allows apparel businesses to organize and manage drops efficiently. Drops can be used for different purposes. Drops in e-commerce provide a flexible and cost-effective alternative to traditional retail, allowing companies to respond to market demands without incurring significant overhead costs.

Some companies only produce and ship products after a customer has placed an order. This model is becoming increasingly popular in the e-commerce world, as it allows companies to offer a wider variety of products without having to hold large amounts of inventory.

What are Drops?

Drops can be used in sales orders by offering limited edition or exclusive products, collaborating with other brands or influencers, and utilizing influencer marketing. These tactics create a sense of scarcity, urgency, and excitement, driving traffic and increasing conversions.

In the case of production orders, Drops in e-commerce allow companies to manufacture goods only after an order has been placed. This helps save on inventory and storage costs, as the company only produces what it needs when it needs it. The production process is integrated into the order fulfillment process, with the retailer sending the production request to the manufacturer who then ships the goods directly to the customer.

Furthermore, Drops can also be used in marketing by offering time-sensitive promotions, rewarding loyal customers with exclusive drops, and building anticipation through social media and email marketing.

How to Set Up Drops

Thankfully, Uphance lets you set up Drops easily.

Here are the steps to go about it:

Step #1: Click the Settings tab like so:

Step #2: Scroll down a little until you see the Seasons option and click on it.

Step #3: Upon clicking, the Seasons page will show up. Pick out the particular season you want to edit and then click the pencil edit icon next to it.

Step #4: Clicking the edit icon will take you to the Edit Seasons page. Scroll to the bottom of the page where you will see the Drops section. Click the Add button to add a new drop.

Step #5: Upon clicking the add button, a popup will appear on your screen. Enter the name of the new drop you want to create, the date, and then select your preferred Show in Showroom option.

There are additional steps to take if you wish to use drops in products, sales, and production orders.

Let's see how to do it for each category.

How to Assign Drops to Products

Let’s say you created a new drop and want to assign some of your products to it. How do you go about that?

First, you need to open the product by navigating to Product Information > Product. Then click on the Variations tab at the top.

There, you'll find a Drops column for each relevant row. Select your desired Drop for each product variation.

Click the "Save" button to confirm your changes. After updating the product Drops, you'll be able to view this product in relation to its corresponding Drops in both production and sales orders.

Drops for Production Orders

You can also assign Drops to production orders in Uphance.

Now, let’s create a production order for this specific product which we have defined the drops and dates. When creating a new production order, you will see the Drop label under the “New Production Order” popup.

When creating a production order for a product that has defined drops and dates, you will notice a "Drop" label in the pop-up window. It's important to note that if a drop has been defined for a specific product variation, only that variation will be available when adding the product to the production order.

For example, if the "Pastel Stripe" variation has been set to Drop 2, it can only be added to the production order by selecting Drop 2 from the drop-down menu. This feature helps streamline the process of creating a production order by allowing you to easily filter and select the desired product variations.

Drops for Sales Orders and Line Sheets

Creating a sales order for Drops follows a similar process as creating a production order. When you initiate the creation of a new sales order, you will be presented with a Drops section in the "New Draft Sale" popup.

It is necessary to select the appropriate Drop for the sales order you wish to create. After creating the sales order, you must add the corresponding products to the Drop. Upon adding the products, you will observe the drop name and a list of the products associated with that specific Drop. Conversely, products assigned to other Drops will not be visible.

This process streamlines the task of adding products to relevant sales orders and enhances the efficiency of order creation. Additionally, it ensures that the products being added to the sales order are associated with the correct Drop, ensuring a clear and organized approach.

Did this answer your question?